Record a meeting in Microsoft Teams
Learn how to record Teams meeting. Capture audio, video, screen sharing activity, and troubleshoot recordings in Microsoft Teams.
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Any Teams meeting or call can be recorded for future viewing. The recording captures audio, video, and screen sharing activity, and you can share it securely across your organization.

A recording will expire and be automatically deleted after a set period of time. The length of time it's available is set by your admin, but you can change the expiration date of any given recording. For more info, see Manage the expiration of a meeting recording.

Notes:

Meeting recordings won't capture whiteboards, annotations, shared notes or content shared in the stage view by apps, and also won't include videos or animations embedded in PowerPoint Live presentations.

When you view a meeting recording, you won't see more than four peoples' video streams at once.

In this article

Start recording

Stop recording

Find recordings

Who can start or stop a recording?

Manage the expiration of a meeting recording

Privacy

Troubleshoot recordings

Download a recording and more

Important:

As of August 2021, Teams meeting recordings are no longer saved to Microsoft Stream. All recordings are now saved to OneDrive for Business.

If your organization still uses Stream, please note:

After the recording stops, it's processed (which could take a while) and saved to Microsoft Stream. Then, it's ready to play.

The meeting organizer will receive an email from Microsoft Stream when the recording is available. It also shows up in the meeting chat—or in the channel conversation if you’re meeting in a channel.

If an admin has set a company policy for saving to Microsoft Stream, you need to accept it before starting the recording.

Start recording

When you start recording a meeting, you also turn on live transcriptions (if your IT admin allows transcriptions).

Start or join the meeting.

In your meeting controls, select More actions > Record and transcribe > Start recording .

Everyone in the meeting will be notified that recording and transcription have started.

Notes:

You can't make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants.

Meeting participants have the option of viewing the transcription during the meeting. For details, see view live transcription.

Stop recording

In the meeting controls, select More actions > Record and transcribe .

Choose one of the following:

Stop recording to stop the recording and live transcription.

Stop transcription to stop the live transcription only. The recording will continue until you select Stop recording.

Find recordings

Recordings are available in different places depending on the type of meeting.

The recording is processed and saved in the meeting organizer's OneDrive for Business.

The meeting recording shows up in the meeting chat or channel conversation (if you’re meeting in a channel).

Note: For now, guests and external attendees can view the recording only if it's explicitly shared with them.

Who can start or stop a recording?

Anyone who meets the following criteria can start or stop a recording, even if the meeting organizer isn't present, as long as the meeting organizer has their cloud recording policy setting turned on.

Has one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.

Has recording enabled by an IT admin.

Isn't a guest or from another organization.

Type of user

Can start recording?

Can stop recording?

Notes:

Recording continues even if the person who started the recording leaves the meeting.

The recording stops automatically once everyone leaves the meeting. If someone forgets to leave, the recording automatically ends after four hours.

If one of the participants has a policy for compliance recording, the meeting will be recorded according to the policy even if that participant is from another org.

Note: Teams Premium is an add-on license that provides additional features to make Teams meetings more personalized, intelligent, and secure. To get access to this license, contact your IT admin.

In Teams, go to your Calendar .

Select New meeting.

Add people to the meeting.

In the meeting invitation, select More options.

Set meeting participants as presenters and co-organizers, as necessary.

Go to Recording & transcript .

Next to Who can record and transcribe, select an option from the dropdown menu. This option isn't available if the meeting is set to record automatically.

Select Save.

Troubleshoot recordings

If you're having problems recording a meeting, you'll probably need the help of an IT admin to work through them. Keep these things in mind as you move forward:

Both the meeting organizer and recorder must have one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.

An IT admin must provide a recording license to both the meeting organizer and the recorder.

Guests or federated users can't record meetings or calls.

Want to know more?

Play, share, and download a meeting recording

Delete a meeting recording

Edit a recording transcript

Note: Mobile users should update to the latest version of the Teams app for iOS and Android in order to experience meeting recording and video playback in Teams.

Important:

As of August 2021, Teams meeting recordings will no longer be saved to Microsoft Stream. Moving forward, all meeting recordings will be saved to OneDrive for Business. Your organization might already have made this change.

If your organization still uses Stream,please note the following:

After the recording has stopped, it is processed (which could take a while) and saved to Microsoft Stream, and then it is ready to play.

The meeting organizer will receive an email from Microsoft Stream when the recording is available. It also shows up in the meeting chat—or in the channel conversation if you’re meeting in a channel.

If an admin has set a company policy for saving to Microsoft Stream, you need to accept it before starting the recording.

You can start, stop, and view meeting recordings in Teams mobile app.

To start recording, go to the meeting controls and select More options > Start recording.

Everyone in the meeting will be notified that recording has started.

To stop recording, go to the meeting controls and select More options > Stop recording.

The recording will be processed (which could take a while) and saved to Microsoft Stream, and then it will be ready to play.

The meeting organizer will receive an email from Microsoft Stream when the recording is available. The recording will also show up in the meeting chat—or in the channel, if you’re meeting in a channel.