Student Employment – St. Olaf College
Student Employment
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In order to participate in the student employment program at St. Olaf, students must have a work award. A work award is offered to students as part of their financial package and is determined annually by the FAFSA.

First, identify if you have a work award assigned for the academic year. Students can do this by accessing SIS (the Student Information System) and following the steps listed below.

Go to SIS.

Click Financials.

In the drop down menu in the upper right corner, select ‘financial aid online’ and click the green ‘GO’ button.

Click ‘connect to faid.stolaf.edu’

Using the menu in the upper left hand corner, select ‘Award Details’

Scroll to bottom under “student employment” – If an award is listed, a work award has been assigned and accepted. If no award is listed, check from the previous dropdown menu to determine if an award is offered AND accepted. If no award is offered, the student must contact financial aid to request a work award.

If you do not have a work award assigned, you may make a request with Financial Aid (finaid@stolaf.edu) to have a work award added. If your financial profile does not allow for a work award to be added, you will NOT be eligible to participate with the student employment program.

Students are required to complete safety training each academic year and summer they work on campus. Trainings are administered by the Office of Environmental Health and Safety.

To complete training, please visit Safety Training Moodle Course

Moodle Course Directions: Click “Enroll me” at the bottom of the page. The first section of the course is the required safety training. You will be paid for completing the training, please log your hours under your current position in TES.

Oracle Onboarding:

When a student has accepted a job offer, there will be a short series of onboarding steps to complete. Please monitor your email closely as Oracle will notify you of items needed before you can start work.

How do I know if the new Earned Sick and Safe Time law impacts me?

A St. Olaf employee is eligible if they:

Work at least 80 hours in the 12-month calendar year for an employer

Are not an independent contractor or federal employee

Who is not impacted by the new Earned Sick and Safe Time law?

Time off for St. Olaf faculty and exempt employees (such as professional and salaried staff) have existing sick time plans which can continue to be utilized – but the new state law requires that we now separately accrue and report this earned benefit. At St. Olaf, the scope or reason to take time off is expanded but is not tracked the same as non-exempt staff, halftime staff and working students.

How much sick and safe time can employees earn with this new benefit?

An employee earns one hour of sick and safe time for every 30 hours worked and can earn a maximum of 48 hours each year.

Under the new law, what can earned sick and safe time be used for?

An employee’s mental or physical illness, treatment, or preventive care

The mental or physical illness, treatment, or preventive care of an employee’s family member

Absence due to domestic abuse, sexual assault, or stalking of an employee or their family member

Closure of an employee’s workplace due to weather or public emergency or closure of their family member’s school or care facility due to weather or public emergency; and

When determined by a health authority or health care professional that an employee or their family member is at risk of infecting others with a communicable disease

Which family members are included?

Employees may use earned sick and safe time for the following family members:

Their child, including foster child, adult child, legal ward, child for whom the employee is legal guardian, or child to whom the employee stands or stood in loco parentis (in place of a parent);

Their spouse or registered domestic partner;

Their sibling, stepsibling, or foster sibling;

Their biological, adoptive or foster parent, stepparent, or a person who stood in loco parentis (in place of a parent) when the employee was a minor child;

Their grandchild, foster grandchild, or step-grandchild;

Their grandparent or step-grandparent;

A child of a sibling of the employee;

A sibling of the parents of the employee;

A child-in-law or sibling-in-law;

Any of the family members listed in 1 through 9 above of an employee’s spouse or registered domestic partner;

Any other individual related by blood or whose close association with the employee is the equivalent of a family relationship; and

Up to one individual annually designated by the employee.

How do I know if I am employed by St. Olaf?

Please check your pay stub or bank deposits. If you are an employee of the college, your pay stub will be from “St. Olaf College.”

How can I document and track my time off?

Starting January 1, 2024, all time will be tracked in Oracle, our new St. Olaf enterprise system. This coincides with staff employed by the college (such as hourly employees and student employees) entering their time into Oracle starting the new year. View Oracle updates at stolaf.edu/oracle.

This new time recording process is being created as an addition into our Oracle system and will be available for you to enter your sick/safe time use sometime in January (not yet prepared for January 1).

How much sick and safe time can employees earn with this new benefit?

An employee earns one hour of sick and safe time for every 30 hours worked and can earn a maximum of 48 hours each year.

Transportation information can be found here – Getting Around Northfield

Oles-Go

Oles-Go provides daytime transportation in Northfield for students to get to volunteer, medical appointments, pharmacy trips, or work locally. This is not intended for shopping or other personal trips. To access the shuttle, students should contact the driver at 507-301-4818 roughly 20-30 minutes before they wish to be picked up at either Buntrock Commons, or the stop on St. Olaf Avenue. The driver will then work with the student on a plan to return to campus. This service is free to students with a St. Olaf ID.

Hiawathaland Express Bus

The Hiawathaland Express bus is a public, shortened route (compared to the Blue and Red Hiawathaland routes) that is free to ride with a St. Olaf ID. The Express bus is most commonly utilized to access shopping, dining, and the movie theater and runs Monday – Saturday, 3:00 PM – 10:00 PM and Sunday, 11:00 PM – 2:00 PM.

Hiawathaland Red and Blue Routes and Dial-a-Ride Service

Hiawathaland Transit is public transportation, providing daytime transportation services to locations within the city limits of Northfield. Hiawathaland Transit has established routes that service the majority of the city limits. Riders may get on the route at their own discretion. Please see map for route stop locations and times. Normal route service is free with a St. Olaf ID.

A Dial-A-Ride bus is also available in Northfieldf for stops outside of the regular Red and Blue routes. St. Olaf students can pick up Dial-A-Ride tokens from the Office of Student Activities for $1.75. To schedule a ride, call the dispatch center at (866)-623-7505 between the hours of 5:00 AM and 7:00 PM Monday through Friday or between 7:30 AM and 4:00 PM on Saturday. Hiawathaland Transit recommends riders make a reservation 24 hours in advance.

Hiawathaland Faribault-Northfield Connect

Hiawathaland Transit established a direct route between Northfield and Faribault City Halls. The route has a one-way ride fee of $3.50. Rides can be paid in exact change or using a token that can be purchased at City Hall, Cub Foods, and the Just Foods Co-op.