comprehensive_documents.py

"""
Enhanced sample documents with comprehensive government policy content
This will provide substantial document coverage even if the main database is reset
"""

# Extensive government documents for comprehensive coverage
COMPREHENSIVE_DOCUMENTS = [
    {
        "content": """RAJASTHAN PENSION RULES - COMPREHENSIVE GUIDE

Chapter 1: Eligibility Criteria for Pension

1.1 SERVICE PENSION ELIGIBILITY:
- Minimum qualifying service: 10 years for pension eligibility
- Superannuation age: 58 years (Class IV), 60 years (others)
- Voluntary retirement: After 20 years of service or age 50, whichever is later

1.2 FAMILY PENSION ELIGIBILITY:
- Spouse pension: 50% of employee's pension or Rs. 9,000 (whichever is higher)
- Child pension: Rs. 2,250 per month per child until age 25
- Dependent parents: When no spouse/children, Rs. 4,500 per month

1.3 DISABILITY PENSION:
- Service-related injury: 100% of last pay + compensation
- Non-service related: 30% to 75% based on disability level
- Medical board certification required

Chapter 2: Pension Calculation Methods

2.1 BASIC PENSION FORMULA:
Pension = (Average emoluments of last 10 months × Years of service) ÷ 70
Maximum pension: 50% of average emoluments

2.2 MINIMUM PENSION RATES (2024):
- Rs. 9,000 per month (increased from Rs. 3,500)
- Dearness Relief applicable as per central rates
- Additional pension for 80+ years: Rs. 2,000 extra

2.3 COMMUTATION OF PENSION:
- Maximum commutable: 50% of pension
- Commutation factor varies by age at retirement
- Restoration after 15 years automatically

Chapter 3: Documentation Requirements

3.1 MANDATORY DOCUMENTS:
- Service book with complete service record
- Last Pay Certificate (LPC)
- No Dues Certificate from all departments
- Medical fitness certificate
- Nomination forms (Pension, GPF, Gratuity)

3.2 ADDITIONAL DOCUMENTS:
- Family details and photographs
- Bank account details for pension credit
- Address proof for pension papers
- Educational certificates of dependent children

Chapter 4: Pension Processing Timeline

4.1 NORMAL PROCESSING:
- Application submission: 6 months before retirement
- Document verification: 30 days
- Pension calculation: 15 days
- PPO issuance: 45 days from retirement date

4.2 EXPEDITED PROCESSING:
- Medical grounds: 15 days
- VRS cases: 30 days
- Family pension (death cases): 7 days emergency processing

This comprehensive guide covers all aspects of Rajasthan government pension policies and procedures.""",
        "filename": "rajasthan_pension_comprehensive.txt",
        "source": "Rajasthan Pension Rules 2024 - Complete Edition"
    },
    
    {
        "content": """GOVERNMENT LEAVE POLICIES - DETAILED FRAMEWORK

Section A: Types of Leave Available

A.1 CASUAL LEAVE (CL):
- Entitlement: 8 days per calendar year
- Cannot be carried forward
- Maximum continuous: 3 days normally
- Medical certificate not required
- Advance application preferred but emergency grant possible

A.2 EARNED LEAVE (EL):
- Entitlement: 30 days per year (2.5 days per month)
- Maximum accumulation: 300 days
- Encashment: Allowed at retirement (maximum 300 days)
- Half Pay Leave: When EL exhausted, 20 days per year
- Advance grant: Up to 180 days for valid reasons

A.3 MEDICAL LEAVE:
- Entitlement: 20 days per year on full pay
- Medical certificate mandatory beyond 3 days
- Specialist treatment: Additional leave with medical board approval
- Chronic diseases: Special provisions for extended treatment

A.4 SPECIAL LEAVE:
- Study leave: Up to 2 years for higher education
- Child care leave: 730 days for women employees
- Paternity leave: 15 days within 6 months of child birth
- Adoption leave: 180 days for adopting parents

Section B: Leave Rules and Procedures

B.1 APPLICATION PROCESS:
- Submit application in prescribed format
- Route through immediate supervisor
- Medical certificate attachment when required
- Emergency leave regularization within 7 days

B.2 APPROVAL AUTHORITY:
- Up to 30 days: Immediate supervisor
- 31-90 days: Department head
- Above 90 days: Administrative secretary
- Study leave: Government approval required

B.3 LEAVE ACCOUNT MAINTENANCE:
- Monthly leave credit posting
- Accurate record keeping mandatory
- Annual leave verification required
- Discrepancy resolution within 30 days

Section C: Leave During Probation and Training

C.1 PROBATIONARY PERIOD:
- Casual leave: 5 days per year
- Earned leave: 15 days per year
- Medical leave: As required with certificate
- No advance leave normally granted

C.2 TRAINING PERIOD:
- Training leave: Separate entitlement
- Regular leave rules not applicable during training
- Emergency leave with training institute approval
- Leave adjustment after training completion

This framework ensures comprehensive leave management for all government employees.""",
        "filename": "government_leave_comprehensive.txt", 
        "source": "Government Leave Rules Manual 2024"
    },

    {
        "content": """RAJASTHAN GOVERNMENT SALARY STRUCTURE AND BENEFITS

Part I: Pay Scale Framework

1.1 PAY MATRIX SYSTEM:
- Implementation: From January 1, 2016 (7th Pay Commission)
- Entry Pay: Rs. 18,000 to Rs. 2,25,000 per month
- Annual Increment: 3% of basic pay
- Stagnation increment: After reaching maximum of scale

1.2 BASIC PAY CALCULATION:
- Grade Pay system replaced by Pay Level system
- Multiplication factor: 2.57 applied to 6th PC pay
- Fitment benefit: Minimum Rs. 1,000 assured increase
- Protection of pay: No reduction from previous pay

1.3 ALLOWANCES STRUCTURE:

DEARNESS ALLOWANCE (DA):
- Current rate: 50% of basic pay (as of January 2024)
- Revision: Every 6 months based on AICPI
- Merger with basic pay: When DA crosses 100%

HOUSE RENT ALLOWANCE (HRA):
- X Class cities (Population > 50 lakh): 24% of basic pay
- Y Class cities (Population 5-50 lakh): 16% of basic pay  
- Z Class cities (Population < 5 lakh): 8% of basic pay
- No HRA if government accommodation provided

Part II: Special Allowances and Benefits

2.1 TRANSPORT ALLOWANCE:
- Rates: Rs. 3,600 per month (increased from Rs. 1,600)
- Disabled employees: Rs. 7,200 per month
- Hilly/difficult areas: 25% additional

2.2 MEDICAL BENEFITS:
- Medical allowance: Rs. 1,000 per month
- CGHS facilities for eligible employees
- Reimbursement of medical expenses as per rules
- Specialist treatment: Higher reimbursement limits

2.3 CITY COMPENSATORY ALLOWANCE (CCA):
- Rates vary from Rs. 300 to Rs. 1,800 per month
- Based on city classification and cost of living index
- Automatic revision with DA revisions

Part III: Deductions and Contributions

3.1 MANDATORY DEDUCTIONS:
- Income Tax: As per IT Act provisions
- GPF/NPS contribution: 10% of basic pay (employee)
- Group Insurance Scheme: Rs. 120 per month
- Professional Tax: State-specific rates

3.2 OPTIONAL DEDUCTIONS:
- Additional GPF contribution: Up to 50% of emoluments
- Life Insurance premiums
- Medical insurance premiums
- House building advance recovery

Part IV: Retirement Benefits

4.1 GRATUITY:
- Formula: (Basic pay + DA) × 15/26 × years of service
- Maximum: Rs. 20 lakh (enhanced from Rs. 10 lakh)
- Minimum service: 5 years for gratuity eligibility

4.2 LEAVE ENCASHMENT:
- Maximum: 300 days of earned leave
- Rate: Average pay of last 10 months
- Tax exemption: Rs. 25 lakh under IT Act

This comprehensive salary structure ensures competitive compensation and comprehensive benefits for Rajasthan government employees.""",
        "filename": "rajasthan_salary_comprehensive.txt",
        "source": "Rajasthan Government Pay Rules 2024"
    },

    {
        "content": """GOVERNMENT TRANSFER AND POSTING POLICIES

Chapter 1: Transfer Policy Framework

1.1 POLICY OBJECTIVES:
- Ensure equitable distribution of workload
- Prevent corruption through tenure limits
- Provide career development opportunities
- Meet administrative requirements efficiently

1.2 TYPES OF TRANSFERS:
- Administrative transfer: Based on service requirements
- Request transfer: On employee application
- Punishment transfer: For disciplinary reasons
- Mutual transfer: Exchange between employees
- Promotion transfer: Due to career advancement

1.3 TENURE GUIDELINES:
- Minimum tenure: 2 years in normal postings
- Maximum tenure: 3 years in sensitive postings
- Cooling off period: 2 years before returning to same location
- Home district posting: After 5 years of service

Chapter 2: Transfer Procedures

2.1 REQUEST TRANSFER PROCESS:
- Application through proper channel
- Valid grounds: Medical, family, educational
- Supporting documents mandatory
- Consideration subject to administrative convenience

2.2 ADMINISTRATIVE TRANSFER:
- Based on service requirements
- No prior notice required in emergency
- Transfer orders with specific joining date
- Appeal provisions within 30 days

2.3 TRANSFER BENEFITS:
- Transfer TA: As per entitlement rules
- Joining time: 15 days for within state
- Accommodation assistance at new posting
- School transfer certificates for children

Chapter 3: Posting Guidelines

3.1 FIRST POSTING:
- Generally to home district after training
- Duration: Minimum 3 years
- Mentorship and guidance provided
- Performance evaluation after 1 year

3.2 SUBSEQUENT POSTINGS:
- Career progression considerations
- Exposure to different departments
- Difficult area incentives provided
- Specialization-based assignments

3.3 SENSITIVE POSTINGS:
- Revenue, police, licensing departments
- Enhanced scrutiny and monitoring
- Regular rotation mandatory
- Integrity verification required

Chapter 4: Special Provisions

4.1 MEDICAL GROUNDS:
- Immediate transfer in emergency medical cases
- Medical board certification required
- Suitable climate/location preference
- Spouse posting consideration for medical care

4.2 WOMEN EMPLOYEES:
- Pregnancy/maternity considerations
- Safety and security provisions
- Child care facility availability
- Harassment-free environment assurance

4.3 DISABLED EMPLOYEES:
- Accessibility considerations
- Suitable work environment
- Transportation facility provision
- Medical care availability

This policy ensures fair and transparent transfer system while meeting administrative needs and employee welfare.""",
        "filename": "transfer_posting_comprehensive.txt",
        "source": "Government Transfer Policy Manual 2024"
    },

    {
        "content": """GOVERNMENT PROCUREMENT AND TENDER POLICIES

Volume I: Procurement Framework

1.1 PROCUREMENT PRINCIPLES:
- Transparency in all procurement activities
- Fair and equal treatment to all bidders
- Competitive procurement to ensure value for money
- Accountability and audit trail maintenance
- Preference to domestic manufacturing (Make in India)

1.2 PROCUREMENT METHODS:
- Open Tender: Above Rs. 25 lakh (general procurement)
- Limited Tender: Rs. 5-25 lakh or specialized items
- Single Tender: Below Rs. 5 lakh or proprietary items
- Rate Contract: For recurring requirements
- Direct Purchase: Emergency procurement below Rs. 50,000

1.3 DELEGATION OF POWERS:
- Secretary level: Up to Rs. 5 crore
- Minister level: Rs. 5-25 crore
- Cabinet approval: Above Rs. 25 crore
- Emergency powers: 25% enhancement allowed

Volume II: Tender Process Management

2.1 PRE-TENDER ACTIVITIES:
- Market survey and price analysis
- Technical specification preparation
- Tender document drafting and approval
- Advertisement in newspapers/portal
- Pre-bid meeting and clarifications

2.2 TENDER EVALUATION:
- Technical bid evaluation first
- Financial bid opening after technical clearance
- Comparative statement preparation
- Negotiation if required (limited cases)
- Approval from competent authority

2.3 CONTRACT MANAGEMENT:
- Work/supply order issuance
- Performance bank guarantee collection
- Progress monitoring and quality checks
- Payment processing as per terms
- Contract closure and final settlement

Volume III: Special Provisions

3.1 MSME BENEFITS:
- 25% procurement reservation for MSMEs
- 15% price preference over non-MSME quotes
- Exemption from Earnest Money Deposit (EMD)
- Faster payment terms (45 days maximum)
- Tender fee exemption for micro enterprises

3.2 MAKE IN INDIA PREFERENCES:
- Local content requirement: Minimum 50%
- Price preference: Up to 20% for domestic goods
- Preference in technical evaluation
- Phased manufacturing program compliance
- Quality and testing standards adherence

3.3 GEM PORTAL USAGE:
- Mandatory for goods/services available on GeM
- Direct purchase option for routine items
- Rate contract utilization encouraged
- Vendor registration and catalog management
- Transparent bidding and evaluation process

Volume IV: Audit and Compliance

4.1 INTERNAL AUDIT:
- Pre-audit of high value procurements
- Post-audit of all procurement activities
- Compliance checking with rules and procedures
- Recommendation for process improvements
- Disciplinary action for violations

4.2 EXTERNAL AUDIT:
- CAG audit of major procurements
- Public audit through social audit
- Vigilance department oversight
- CBI investigation in fraud cases
- Parliamentary committee reviews

This comprehensive procurement framework ensures transparent, efficient and value-for-money public procurement while supporting domestic industry growth.""",
        "filename": "procurement_tender_comprehensive.txt",
        "source": "Government Procurement Manual 2024"
    },

    {
        "content": """TRAINING AND CAPACITY BUILDING PROGRAMS

Section I: Training Architecture

1.1 TRAINING PHILOSOPHY:
- Continuous learning and development
- Competency-based skill enhancement
- Technology integration in governance
- Leadership development at all levels
- Performance improvement through training

1.2 TRAINING INSTITUTES:
- National Academy of Administration (NAAN)
- State Administrative Training Institutes (SATI)
- Sectoral training institutes (Police, Health, Education)
- Management Development Institutes
- Online learning platforms (iGOT Karmayogi)

1.3 TRAINING CATEGORIES:
- Foundation training for new recruits
- In-service training for skill upgradation
- Leadership development programs
- Specialized technical training
- International exposure programs

Section II: Training Programs

2.1 INDUCTION TRAINING:
- Duration: 6-24 months depending on service
- Phase I: Foundation course on governance
- Phase II: On-the-job training
- Phase III: Specialized domain training
- Assessment and certification mandatory

2.2 IN-SERVICE TRAINING:
- Mid-career training: After 10-15 years of service
- Senior management programs for officers
- Refresher courses on new policies/technology
- Skill development workshops
- Cross-sector exposure programs

2.3 SPECIALIZED TRAINING:
- Information technology and digitalization
- Financial management and budgeting
- Project management and implementation
- Communication and public relations
- Research methodology and data analysis

Section III: Digital Learning Initiative

3.1 MISSION KARMAYOGI:
- Integrated Government Online Training (iGOT)
- Competency framework for all positions
- Personalized learning pathways
- Performance-linked training requirements
- Continuous assessment and certification

3.2 ONLINE LEARNING PLATFORMS:
- Self-paced learning modules
- Interactive content and simulations
- Mobile-compatible delivery
- Multi-language content availability
- Progress tracking and analytics

3.3 BLENDED LEARNING APPROACH:
- Combination of online and classroom training
- Practical workshops and field visits
- Peer learning and knowledge sharing
- Mentorship and coaching programs
- Action learning projects

Section IV: Training Benefits and Incentives

4.1 CAREER ADVANCEMENT:
- Training completion mandatory for promotion
- Specialized training for key positions
- International training opportunities
- Research and publication encouragement
- Innovation and best practice recognition

4.2 TRAINING LEAVE AND BENEFITS:
- Special training leave with full pay
- Travel and accommodation provided
- Study material and resources
- Networking opportunities with peers
- Certificate and skill recognition

This comprehensive training framework ensures continuous capacity building and professional development of government employees for efficient public service delivery.""",
        "filename": "training_capacity_building.txt",
        "source": "Government Training Policy Framework 2024"
    }
]